Application Life-Cycle Coordinator

Are you interested in being part of a company that shapes the future of space and cyber technologies? To have a job where you can contribute to real-world missions with long-term impact?

We are looking for an Application Life-Cycle Coordinator to work in Frascati, Italy or Noordwijk, Netherlands.

You will provide key support, ensuring effective collaboration with primary stakeholders across ESA establishments.

About the client and location

The European Space Agency (ESA) is an intergovernmental organisation committed to studying space and increasing global awareness on current space exploration and related scientific research.

ESA is responsible for outlining and implementing the current European space programme and ensuring its successful execution. Current programmes aim to develop new and existing satellite-based technologies, further our understanding of space whilst also using this information to study Earth and the current climate.

This position is open to protected categories under Italian Law 68/99 (“Rules for the right to work of disabled people”).

Questa posizione e’ aperta alle categorie protette L. 68/99.

Tasks and activities

The scope of work will include ensuring that the applications in charge operates properly, including:

• Handling application-related exceptions and escalations.
• Granting the usability of the applications to end-users.
• Guaranteeing the adherence of the applications with business processes.
• Relying on the application services supplied by the providers including functional support, corrective maintenance, minor evolution and in some cases major evolution.
• Overseeing ticket management processes.
• Acting as the agency’s operational authority for applications, covering both functional and business aspects.
• Serving as the point of contact for suppliers regarding queries and issues requiring Application Coordinator follow-up.
• Reviewing deliverables and documentation.
• Coordinating the end-to-end preparation, execution, and follow-up of organisational processes contributing to the delivery of the agency’s activities.
• Providing guidance on processes, procedures, and tools to ensure consistent understanding and application across organisational units.
• Leading and managing the end-to-end process of implementation of new business process/requirements.
• Serving as a key operational interface with internal and external stakeholders, including Member State delegations, institutional partners, industry, and other ESA directorates.
• Providing demand management towards ESA Customer Representatives, Process Leaders, SPOCs and end-users.
• Facilitating stakeholder alignment by ensuring clear, structured, and timely exchanges of information, data, and documentation.
• Coordinating with the service provider on impact assessment, negotiation, development, testing, and deployment of new or evolving business requirements.
• Monitoring the adoption of newly implemented solutions within applications through regular reviews.
• Supporting projects based on their complexity and criticality.
• Contributing to Year-End Closure to indude, reorganisation and rebooking.
• Providing support for ad hoc activities related to IT infrastructure maintenance and requests from CISOS providers.
• Reviewing service provider proposals to ensure alignment with and maximise the Agency’s interests.
• Managing and supervising application-related exceptions and escalations raised by users, including participation in ESA departmental and divisional meetings.
• Experience with SAP procurement modules included at least SRM and ECC Modules and S/4 procurement.

Skills and experience

The following skills and experience are mandatory:

• A Master’s degree in a relevant discipline.
• Experience with SAP procurement modules, including SRM, ECC, and S/4.
• Proven experience in IT consultancy.
• Experience working in international environments.
• Solid understanding of service models aligned with ITIL 4 and ITSM tools.
• Experience with Microsoft 365.
• Fluent in English, both written and spoken.

The following skills and experience would be highly desirable:

• Experience with AIOps scenarios
• Knowledge of ESA-STAR.
• Experience with end-to-end observability tools.
• A good working knowledge of other EU languages.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We are proud to be an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all candidates, irrespective of gender, sexual orientation, ethnicity, religious beliefs, age, disability or other characteristics.

As part of our commitment to providing an inclusive and barrier-free recruitment process, we will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process.