Your Mission
Join us in shaping the future of secure and innovative technologies across space and cybersecurity.
We are looking for a Project Management Office (PMO) Officer to work at ESA’s premises in Frascati, Italy or Noordwijk, The Netherlands.
You will support the governance, planning, monitoring, and reporting of ESAIT projects and initiatives, ensuring alignment with ESA strategic objectives, ESAIT governance processes, portfolio management practices, and project lifecycle methodologies.
Tasks and Activities
You’ll have the opportunity to:
Portfolio Governance & Oversight
- Support the implementation and continuous improvement of the ESAIT PMO framework.
- Ensure compliance with ESA project management processes, governance requirements, and gate review procedures.
- Monitor project performance against scope, schedule, budget, risks, and quality objectives.
- Facilitate governance boards, steering committees, and project reviews.
- Maintain portfolio dashboards and management reporting.
Planning & Reporting
- Support project managers in maintaining project plans, milestones, dependencies, and resource forecasts.
- Consolidate management information from project teams.
- Prepare monthly, quarterly, and ad-hoc reports for ESAIT management.
- Support the preparation of portfolio performance indicators and executive summaries.
Risk, Issue & Change Management
- Support project and portfolio managers in managing project and portfolio-level risk and issue registers.
- Ensure timely escalation of critical risks and impediments.
- Support change control processes and governance decisions.
- Track mitigation actions and follow-up their implementation.
Project Lifecycle Management
- Support projects throughout all lifecycle phases, from initiation to transition into operations and closure.
- Ensure project documentation is complete, consistent, and follows ESA standards.
- Coordinate project gate reviews.
- Monitor deliverables and project baselines, ensuring proper change management and traceability.
Tooling & Methodology Support
- Support the adoption and administration of the PPM tool and other ESAIT project management tools.
- Promote best practices, standards, templates, and methodologies.
- Provide guidance to project managers and teams regarding governance and reporting requirements.
Stakeholder Coordination
- Coordinate interactions among ESAIT divisions, business owners, project managers, service managers, procurement teams, and contractors.
- Facilitate communication, status reviews, and management decision-making processes.
- Support alignment of projects with ESA Digital Transformation and departmental objectives.
What We’re Looking For
Ideally, you will have:
- Master’s degree or equivalent in a relevant field.
- At least 3 years of experience in a relevant field.
- Demonstrated experience in project and portfolio management.
- Proven knowledge of PMO governance frameworks, methodologies, and best practices.
- Experience in risk and issue management.
- Ability to define and monitor KPIs and produce performance reports for management.
- Experience in resource and capacity planning.
- Knowledge of change management principles.
- Experience with PPM tools such as Planisware, Sciforma, ServiceNow or equivalent.
- Strong reporting and dashboarding skills.
- Experience with platforms like Power BI.
- PMI-PMP and/or PMI-PMOCP Certifications.
- Fluent in English, both written and spoken.
Why Make the Move?
- Make an impact where it matters. Contribute to high profile projects supporting organisations such as ESA, EUMETSAT, the European Commission, NATO and national defence programmes.
- Work alongside some of Europe’s brightest minds. Join an international team of experts who thrive on collaboration, innovation and solving complex challenges that deliver real-world results.
- Grow beyond a single project. Join a growing international organisation and broaden your experience across a variety of projects and technical disciplines.
- Invest in your future. Benefit from ongoing training, mentoring and professional development opportunities designed to support both your personal and professional growth.
- Join a company that puts people first. Guided by our values of Integrity, Inspiration, Care and Collaboration, we offer a supportive culture, flexible working arrangements.
Equal Opportunities
This position is open to protected categories under Italian Law 68/99 (Rules for the Right to Work of Disabled People).
Questa posizione è aperta alle categorie protette ai sensi della Legge 68/99.
We are proud to be an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all candidates, irrespective of gender, sexual orientation, ethnicity, religious beliefs, age, disability or other characteristics.
As part of our commitment to providing an inclusive and barrier-free recruitment process, we will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process.
Apply now